How To Set Up 2fa In Office 365

17 Sep 2022

How do I enable 2FA for Microsoft 365?

by Sara Nguyen

Two-factor authentication (2FA) is a layer of email security to prevent hackers from accessing electronic mail accounts. Healthcare organizations should seriously consider enabling 2FA equally part of your HIPAA compliant email strategy . Even if a hacker gains admission to a password, it's highly unlikely that they will be able to access a 2nd authentication method.

It's possible to enable 2FA for Microsoft 365. If you bought it recently, it may already take automatically turned on. But if you need to manually enable 2FA (or multi-cistron hallmark (MFA) as Microsoft 365 calls information technology), here are the steps to practise so.

Run across Besides: Is Microsoft 365 HIPAA compliant?

Step 1: Turn off legacy per user MFA

You must be a global admin to enable MFA for all employee email accounts. But earlier you begin, yous'll demand to turn off legacy per user if information technology'due south enabled. In one case you log into the Microsoft 365 admin center, follow these steps to plough off legacy per user:

• In the left navigation pane, select "Users" and click "Active users."
• Cull "Multi-factor hallmark."
• Select each email account and fix its multi-factor authentication status to "Disabled."

Turning off the legacy per user allows an administrator to plow on security defaults.

Step 2: Turn on modern authentication (Only for Function 2022 clients on Windows devices)

Modernistic authentication may already be enabled, only you will need to verify this to enable MFA. From the Microsoft 365 admin heart home folio, the steps to turn on modern authentication are:

• In the left navigation pane, choose "Settings" and then click on "Org settings"
• Wait nether the "Services" tab for "Mod authentication" and click on it.
• Select "Enable mod hallmark" if it's not already on.
• Click "Salvage changes"

Step 3: Plough on security defaults

Security defaults may have already turned on automatically with your subscription, but you lot'll desire to confirm this. Here are the steps you need to take to bank check your security defaults from the Microsoft 365 admin centre domicile folio:

• In the left navigation pane, cull "Show all." Under "Admin centers," select "Azure Agile Directory."
• On the next page, click "Azure Active Directory" and choose "Backdrop."
• Choose "Manage security defaults."
• Select "Yep" to turn on security defaults. Don't forget to striking save!

This is the last step for administrators. After this, employees are in charge of setting up MFA for their email accounts.

Stride 4: Employees volition be prompted to set up MFA when they sign in side by side

In one case an administrator has turned on security defaults, employees will get a prompt to set up up MFA the side by side fourth dimension they launch Microsoft 365. Employees volition choose which authentication method is all-time for them.

The default authentication method is to use the Microsoft authenticator app to receive a old code to sign into their e-mail account. If employees don't desire to utilise a verification code generator, they can opt to receive a text message with a one-time code to access their email account.

Choose Paubox for healthcare email security

Paubox Email Suite enables healthcare professionals to ship HIPAA compliant email to their patients. Employees can use automatically encrypted emails to directly communicate with patients in their inboxes.

Paubox is simple to use since it tin hands integrate into popular electronic mail providers like Microsoft 365 . Paubox also requires two-gene hallmark to log into the customer admin panel, which gives your e-mail security an extra layer of protection.

Endeavor Paubox Email Suite for Complimentary today.

Source: https://www.paubox.com/blog/enable-2fa-microsoft-365/

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