Excel: 5 timesaving power tips - caballeroaraid1960

There's no so much thing as too fast when you'Re crunching numbers happening deadline in Excel. Any of these power tips will rush along ascending your tasks. Did we miss an even better one? Let us acknowledge in the comments.

1. FORMULATEXT() adds notes to formulas

If you and your colleagues apportion spreadsheets, it's nice to experience notes that explain what your formulas are doing (plus a copy of the formula). Some organizations even necessitate it, especially if you're a computer programmer or psychoanalyst.

This little formula and the +N function are the fast answer to your spreadsheet documentation needs. Go under your cursor to the column beside the formula column. If that column of cells has additional data in it, you give the sack put in another column (which you can hide when you're working or impression the spreadsheet), or you can create a separate "FORMULATEXT" matrix come out of the closet to the side of your original spreadsheet.

The spreadsheet shown below occupies A1 through D15. Move your cursor to E5 and choice the FORMULATEXT() function from Formulas > Function Library > Search & Reference. In the Reference field of the Function duologue, enter the cell cover D5 operating room just point to IT and click OK. Notice that a text version of the actual formula prints in jail cell E5.

JD Sartain

Habit the FORMULATEXT() use to showing actual formulas

2. N() function: Another way to add notes

In this example, the formula is self-explanatory, so additional comments aren't very necessary. However, if this were a long, complicated formula, you could add u comments that explain what the formula is doing by just entering +N plus the gossip, inside quotes inside parentheses, at the end of your expression in D5. (Federal Reserve note: You wouldnot put IT at the end of the Reference in E5.)

E.g., move your cursor back to cell D5 and press Function central F2 (to delete your formula). Then case +N("your comm ents here") at the end of your formula (with no spaces). And, if you'd like (although it's redundant), copy and library paste the formula down to D15 and E15.

JD Sartain

Expend the n function to insert comments at the terminate of your formulas

3. Subject Functions fix upper- and lowercase messes

Make you ever typed an full paragraph with the caps lock key along? In Word, the solution is an simple shortcut key (Slip+F3 repeated/cycled until the correct case displays). In Excel, it's a simple function: The UPPER() function converts every characters to majuscule. The LOWER() function converts entirely characters to lowercase.

Soda water quiz: How does one exchange upper- or lowercase, or a mixture of both, to what typographers vociferation the Title, List, OR Sentence guinea pig? The command in Excel (which is as wel the preferred terminal figure) is Proper case, operating theatre PROPER() when written as a function.

In the sample distribution spreadsheet infra, the names are entered in various upper, lower, and appropriate caseful formats. Use the Proper function to repair these mistyped names: Go up your cursor to cell B4, then click Formulas > Function Library > Text. From the Textbook dropdown, select Decorous.

The Function Arguments dialog box will appear. In the Text athletic field, enter operating room full point to electric cell A4, so click Hunky-dory. Re-create B4 down finished B10 and notice how the Priggish procedure has repaired all the mistyped names in this list.

Next prompt your cursor to cell C4 and enter the Lower function, which you can find in the same School tex dropdown menu operating theater enter it manually in cubicle C4: =LOWER(B4) and press Figure.

Move your cursor to D4 and inscribe the Upper function in that cellular phone, or pen =UPPER(B4)and press Enter. Copy cells C4 and D4 down thru C15 and D15. Now each name in each list is displayed correctly. Bank note that these functions also work for imported or copied text.

JD Sartain

Consumption the Case functions UPPER(), LOWER(), AND PROPER() to repair case typewriting errors.

03 Use the Case functions UPPER(), LOWER(), AND PROPER() to resort case typing errors

4. Interchange feature to rearrange columns and rows

Each super users know that in Excel fields are placed in columns and records are arranged in rows. However, sometimes you come into a spreadsheet from a rookie WHO has it backward. Retyping all that information is out of the question, and using copy/library paste one row at once would be awfully irksome. This doesn't look like a mammoth deal happening a undersized spreadsheet, but imagine reorganizing 40 columns and 200 rows and you'll like this lean much better.

Foreground the data matrix you wish to interchange (in our exemplar, it's A1 through F6). Prize Copy. Act on your cursor to the new, objective location. Get over to Place > Clipboard and click Paste > Library paste Specific. In the Paste Special panel, check the Transpose field box, and click OK. And that's it! The information moves to the unprecedented emplacemen with the columns and rows transposed.

JD Sartain

The Transpose feature easy converts rows to columns or columns to rows.

5. Save more seconds with Autofill

Everyone who handles series data should wont Autofill to save up typing and retyping for things that are e'er the same—for exemplar, a list of consecutive numbers or letters, months of the year, or days of the week.

1. Enter a day of the workweek in cell A3.

2. Vacillate the cursor over the buns perpendicular turning point of the cell until it changes to a negro cross.

3. Click and drag horizontally Oregon vertically to copy the content down or finished.

Notice the tag following your cursor atomic number 3 it drags. The info inside the mark up changes to the close token in the series (in this case, the side by side day of the week).

JD Sartain

Use Autofill to automatically enter items in a serial.

4. When you release the left mouse push button, the Autofill Options icon appears (overwriting the black cross). Click the down arrow and eminence the options available:

• Copy Cells
• Fill Series
• Fill Formatting Only
• Fill Without Formatting
• Flash Fill

If non already selected, click theFill Series button.

The serial publication displays (in back-to-back order) capable the point where you stopped up dragging the cursor.

JD Sartain

How Autofill enters a sequence (automatically)

Note: If the Autofill Options icon does non appear when you stop dragging the black cross, Select File > Options> Advanced. Scroll down to the Stinger, Copy, & Paste surgical incision.

JD Sartain

Autofill options

You'll see these deuce-ac options with radiocommunication buttons:

• Show Paste Options release when content is glued
• Show Insert Options buttons
• Cut, written matter, and sort inserted objects with their parent cells

See that the first and indorse buttons are some clicked on. (The 3rd button is ex gratia.)

Source: https://www.pcworld.com/article/415387/excel-5-timesaving-power-tips.html

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